Arts in Alternative Education
Application Preview
For your convenience, the Oklahoma Arts Council has provided a “preview” of the Arts in Alternative Education Application. Please remember that to actually submit an application or a final report, applicants must login to the e-grant system. Applicants are eligible for one project per year.
DEADLINE: May 1st
- for projects that take place during the First Semester ONLY, OR
- for projects that take place during the Second semester ONLY OR
- for Projects that span the entire school year
DEADLINE: December 1st
- for projects that take place during
the Second Semester ONLY
Project Information – All narrative questions in this section must be answered using no more than 400 characters.
- Title of project
- Total number of youth that will receive direct benefit from the project as audience members or participants
- Total number of adults that will receive direct benefit from the project as audience members or participants
- Project Dates
Dropdown boxes will appear for selection of the project start and end dates
- Summarize the project in 2-3 sentences
- Specific dates or date ranges for the project
- Physical address for the location of the project
- Name, phone number and/or e-mail address of the project coordinator
Project Budget
You will be required to enter your project expenses. You must use whole numbers only. Do not use commas, decimals or ranges.
Expenses
- Outside contracted administrative costs directly associated with the project (Example: contracted project coordinator)
- Outside contracted artistic costs directly associated with the project
- Artistic supplies for the project – Cannot exceed 25% of total project cost
- Student travel
- Describe and itemize any other expenses. Enter NA if this does not apply. (Maximum 4000 characters)
- Total amount of all other expenses listed in Number 5 above
Expenses will automatically tabulate.
- After your expenses are tabulated, you will submit the expenses section
- You will be taken to the next page of the budget section, in which your requested amount will automatically appear based on your expenses page
- No match is required for Alternative Education grants; therefore, your request will reflect any amount up to the award cap of $5000
- Any costs over the $5000 cap will show up as the school’s contribution to support the project
Project Description – All narrative questions in this section must be answered using no more than 4000 characters.
- Describe the project in depth. Discuss the arts activities, including arts instruction and hands-on learning
Project Educational Merit – The narrative question in this section must be answered using no more than 4000 characters.
Affiliated School Sites – You will be asked to begin by selecting a county and clicking “Continue” to select a district. You may add multiple sites.
- Total number of individuals receiving hands-on instruction, which should reflect ONLY the target population for the project
- Grade levels that will receive hands-on instruction
You will be asked to select from a pick list
- List the arts learning goals for this project. These goals should include specific artistic techniques, concepts and methods the participants will learn. (Example: For a three-week pottery course, students will demonstrate knowledge of coil technique and the ability to create a ceramic vessel. Students will implement the concepts of symmetry and balance.)
- Average number of hours EACH participant will be actively engaged in the hands-on creative process (Example: The workshop will involve 10 participants and each participant will receive a minimum of 10 hours of hands-on instruction in watercolor technique.)
Project Evaluation
- Type of evaluation you will use to measure student learning/teacher training
You will be provided with the following list of types and asked to select at least one from each list. You may select all that apply
- Objective/Quantitative Methods
- Pre-Post testing
- Rubric – Measuring subject content
- Short answer questionnaire
- Skills Testing
- Student Essay/Report
- Written / Oral Exam
- Subjective / Affective Methods
- Instructor/Class Critique
- Self/Peer Assessment
- Student Journal
- Student Survey
- Teacher Survey
- Other
- List two or three sample questions for the evaluation methods selected
(Maximum 400 characters)
Project Community Need
- Number of years this project has taken place
You will be provided with the following list and asked to make a choice:- First year
- 2-5
- 6-10
- Over 10
- Explain why it is important for the Oklahoma Arts Council to allocate public funds in support of the project
(Maximum 4000 characters)
National Endowment for the Arts Statistics
You will be required to answer either “Yes” or “No” to a total of 9 questions. The questions are directed at obtaining statistical data about your project that must be reported to the National Endowment for the Arts.
No preparation is required prior to answering the questions.
Required Support Material
- Artist(s) biographical statement
- Artist(s) contract(s)
Support Material Instructions
Mail one complete hard copy of support materials to:
Oklahoma Arts Council
Attention: Grants Office/Alternative Education
PO Box 52001-2001
Oklahoma City, OK 73152-2001
Support material must be postmarked no later than the published deadline.
Please note: Successful applicants will be required to complete an on-line final report at the conclusion of their project in order to receive grant funding. In addition hard copy support material for the final report must be mailed and consist of the following:
Final Report Support Materials
Mail hard
copy of support materials upon completion of the project, postmarked no later than the date of the electronic
final report submission.
- Sign-in or time sheet for each teaching artist, designating dates and number of hours of instruction provided (See samples on the e-grant site under support materials)
- Evaluations on each artist providing instruction (See samples on the e-grant site under support materials)
- Documentation of the project including brochures, anthologies, photos of project/event (digital is preferred) with signed releases permitting OAC to make use of the photos
- Project expenditure report from your school's or district's business office with itemized listing of all project expenses