Small Grant Support
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Arts Education in Schools Component Preview

Organization Information

1. Briefly describe your organization, its history and discuss the community your organization serves such as, geographical location, ages, economic factors, ethnicity etc.
2. Discuss why the arts programming is important to the individuals or community(s) that your organization serves and include information concerning any artistic goals your organization may have.

General Project Information

1. What is the Title of this project?
2. What is the Beginning Date of your project?
3. What is the Ending Date of your project?
4. Please list the actual dates or date ranges of the activities in this project.
5. Please list your organization's key personnel with their contact phone number(s) that are directly involved with this project
6. Please estimate the total number of individuals that will be directly involved in the project as artists, non-artist project participants or audience members between the grant or project start and end dates
7. Please estimate the total number of children and youth (under18) benefiting directly from the project. This figure should reflect a portion of the total number reported in the previous "individuals involved" question.
8. Please estimate the total number of artists directly involved in providing art or artistic services specifically identified with this project. Include living artists whose work will be represented, regardless of whether the work is provided by the artists or by an institution.
9. How many of these artists are on the Oklahoma Arts Council's Artist in Residence Roster?
10. How many of these artists are on the Oklahoma Arts Council's Oklahoma Touring Roster?
11. Please estimate the total number of volunteers directly involved in the project.
12. Please enter the total number of community partners that will be involved with this project.
13. List the name(s) of community partners and the type of partnership (for example: financial, in-kind, planning, site, etc.)
14. Has this project been done in the past by your organization?

Arts Education Project Information

1. What is the total number of School Districts that will be directly served by this project?
2. Please list the names of the school districts and the communities that the schools districts serve.
3. What is the total number of School Sites that will be directly served. (Remember to include with required support material a list of schools with name and phone number of the school contact person.)
4. What is the total number of rural school (non-OKC metro or non-Tulsa metro) sites to be served.
5. List name(s) of YOUR organization’s key administrative/programming personnel with their phone number(s) who are directly involved in Arts Education in Schools programming.
6. Estimate the total number of students directly participating in this Arts Education in Schools project, include only students who are directly receiving instruction or who are participating as audience members.
7. How many hours of instruction will be provided per each student receiving instruction? (list the number of students then the hours. For example - 75 students - each will receive 60 hours)
8. What is the age/class designation of the participants?
9. How many teachers will receive training in arts curriculum development and/or in specific arts discipline area(s)?

Program Design

1. Describe the Arts Education in Schools activities, artistic discipline(s), the sequence of instruction, and the active engagement (hands-on) components by the participants.
2. Discuss how this project relates to the school district’s arts education plan.
3. Discuss the methods used to determine the age and developmental appropriateness of the instruction/activities.

Artistic Quality

1. Discuss the methods used to ensure a quality arts experience (for example: development of curriculum, process for artist selection and planning process.

Educational Merit

1. Discuss the specific instructional methods used in this project.
2. List the arts learning goals and how these goals will be met.

Evaluation

1. Describe the methods used to evaluate the learning process by the participants, the effectiveness of this project and how evaluation results will be utilized. (Sample evaluation tools should be included in hard copy support material.)
2. What impact do you expect that this project/programming will have on your community and/or school(s) or students?

Budget

1. Organization's administrative personnel costs directly associated with this project:
2. Organization's Artistic personnel costs directly associated with this project: Organization's Technical staff/personnel costs directly associated with this project:
3. Outside Administrative costs directly associated with this project:
4. Outside Artistic personnel costs directly associated with this project:
5. Outside Technical staff/personnel costs directly associated with this project: Space or Facility Rental costs directly associated with this project:
6. Travel expenses directly related to the cost of this project. (Funds can not be requested to support travel to go outside of the state of Oklahoma.)
7. Publicity or marketing expenses to promote this project:
8. Total of all other Expenses
9. Other Expenses Narrative. Please line item "other expenses" including brief description and dollar amount. Remember the total of these items should add-up to the amount entered in the Other Expenses Total field.
10. Total dollar amount of the In-kind goods/services donated directly to this project or to be used specifically for this project.
11. Line item the goods/services donated to be used specifically for this project. The total of these items must equal the dollar amount entered in the Inkind field above.

Income

1. Earned Income through Ticket sales/Admissions/Workshop/Seminar Registration:
2. Earned Income through Contracted Services/Vendor Booths, etc.
3. Any Other Income
4. Unearned or contributed Corporate Support:
5. Unearned or contributed income Foundation Support:
6. Other Contributed Income such as private donations:
7. Income from Federal Support:
8. Income from other Local Government Support:
9. Income from State Government Support (Do NOT include this grant request). Income from Mid-America Arts Alliance grant request:
10. Oklahoma Arts Council Grant Request. Your actual cash match must be at least 50% of the total requested. The remaining match for this request may be in-kind contributions. The amount requested CAN NOT exceed 50% of the total cost of the project.
11. What expenses will this requested amount be used for in this project? Please list specific expense items.
12. Total dollar amount of the In-kind goods/services donated directly to this project or to be used specifically for this project.

Support Material

• List of schools or districts that will be served with name and phone number of school contact.
• Letter of Agreement for each arts instructor including: description of service to be provided, dates of service, hourly fee rate, total hours of service, total fee, any other specification(s) agreed upon.
• Copy of School District's Arts Education plan - can be in summary form.
• Resume of organization’s and/or school district ’s project coordinator. Resumes are limited to one page. Longer items will be discarded.
• Resume of each arts instructor. Resumes are limited to one page. Longer items will be discarded.
• Sample participant outcome evaluation tool.