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Small Grant Support
Application Preview

For your convenience, the Oklahoma Arts Council has provided a “preview” of the Small Grant Support Application. Please remember that to actually submit an application or a final report, applicants must login to the e-grant system. Remember to check your organization and contact information after logging into the e-grant system. Each organization must have a Grant Contact and a separate individual designated as an authorizing official; usually the board president or in the case of schools please use the principal or superintendent.

Deadline: 60 days prior to the beginning date of project

PLEASE NOTE: When you are ready to apply, read all questions in the application carefully and respond accordingly. Check to make sure your answer corresponds with the question, as the numbering may be slightly different from the preview to the application.

Organization Information

  1. Enter your organization's mission as it appears in your by-laws (maximum 400 characters)
  2. Briefly describe your organization, its history and the constituents that it serves (maximum 4000 characters)
  3. Enter the number of board members for your organization
  4. Enter your organization's DUNS number

Legal Assurances

  1. Enter your organization’s current year operating budget
  2. Legal Assurances will appear for your review and approval
  3. Enter the name of the person with authority to agree to the Legal Assurances. Completion of this field represents a binding electronic signature

Project Type

You must select ONE of the following descriptions that best represents the most significant portion of that project. Please contact us if you are unsure which definition best describes your project.

Community Arts Program

My project can be best described as a community based arts activity such as an exhibition, performance or arts festival. Some types of lectures and workshops may also qualify in this programming component if the attendees primarily participate as audience only.

Arts Learning Program

My project can be best described as arts learning. The focus of the project actively involves participants in the creative process, which is facilitated by an artist or arts instructor. Participants may be of any age but activities do not take place during the normal school day and are not part of any school curriculum. Examples include summer arts programs, afterschool arts programs and workshops. Activities are designed to achieve specific related arts learning goals.

Arts Education in Schools

My project can be best described as arts education that takes place in the normal school setting. The hands-on activities are above and beyond those typically made available by the school and develop students' skills and knowledge in dance, drama, music, visual arts, traditional arts or creative writing. The art education activities in this project are taught by a qualified arts instructor who is not a direct employee of the school site. Activities are designed to achieve specific arts education goals.

The questions below must be answered for each project regardless of programming type

Project Information Section

  1. Enter the title of your project
  2. Enter the total number of youth that will receive direct benefit from this project as audience members or as participants
  3. Enter the total number of adults that will receive direct benefit from this project as audience members or as participants
  4. Enter the beginning date of your project. Your project cannot begin earlier than 07/01/2009 Enter the ending date of your project. Your project cannot end later than 06/30/2010
  5. Summarize the project in 2-3 sentences
  6. Enter the specific dates or date ranges for this project
  7. Enter the physical address for the location of this project
  8. Enter the name, phone number and /or e-mail address of the project coordinator

Budget Information

Expenses

  1. Enter your organization's administrative payroll costs directly associated with this project (Only applicable if your organization is a 501(c)(3) Arts organization.)
  2. Enter your organization's artistic payroll costs directly associated with this project (Only applicable if your organization is a 501(c)(3) Arts organization.)
  3. Enter your organization's technical personnel payroll costs directly associated with this project (Only applicable if your organization is a 501(c)(3) Arts organization.)
  4. Enter outside contracted administrative costs directly associated with this project (For example: A contracted project coordinator.)
  5. Enter outside contracted artistic costs directly associated with this project.
  6. Enter outside contracted technical personnel costs directly associated with this project.
  7. Enter artistic supplies for this project (Not applicable for Community Arts Programs)
  8. Enter facility rental costs for this project
  9. Enter marketing and promotional costs for this project
  10. Enter travel expenses for this project. OAC funds cannot be used to pay for travel outside Oklahoma
  11. Describe and itemize any other expenses. Enter NA if this does not apply. Enter the total amount of all other expenses listed in your narrative (maximum 4000 characters)
  12. Describe and itemize in-kind donations of goods and/or services. Enter NA if this does not apply (maximum 4000 characters)
  13. Enter the total amount of all in-kind donations expenses listed in your narrative.

Project Income

  1. Enter your organization's cash on hand dedicated to this project.
  2. Enter income from ticket sales and/or tuition fees.
  3. Describe how you calculated the ticket/tuition income above. Enter NA if this does not apply.
  4. Enter any city, state, federal or other local government support. Do not include any anticipated grant funds you may receive from this application.
  5. Describe the sources of any other income, i.e., foundation, corporate, private donations. Enter NA if this does not apply.
  6. Enter the total of any other income for this project listed in your narrative:

The budget will self calculate your requested amount based on the match requirements for the grant category and your project’s budgeted expenses and income.

The following questions are specific only to Community Arts Programming projects:

Project Description and Artistic Quality Section

  1. Describe the project in detail. If applicable, list specific titles of productions or performances. Include a description of community partnerships (maximum 4000 characters)
  2. List contracted artists for the project including fee and service they will provide

Note: The application has a built-in form that you will use for adding artists. If you are using artists that are not on OAC rosters, you will be asked for the artist’s email, phone number and website (if applicable).

Project Access and Evaluation Section

  1. Describe your organization's plan to promote and market this project. Please address the following items: a) specific publications or media outlets; b) ticket prices; c) number of reduced price or free tickets, their dollar value and method of distribution.
  2. You will be asked to select from a list the type of evaluation method you will use.
  3. List two or three sample questions for evaluation methods checked above.

Community Need Section

  1. Number of years this project has taken place (select from a pick list of ranges)
  2. Please explain why it is important for the Oklahoma Arts Council to allocate public funds in support of this project. What is the value of public funds used to support this project? (maximum 4000 characters)

NEA Statistics

You will be asked to answer nine questions about the nature of your program. No preparation is necessary to answer the questions.

Support Material Required:
Label each piece with name of organization and name of project. You will need 1 copy of each.

  1. Artist Contract(s) must include fee, date, time and services for each artist contracted
  2. Bio(s) of Artist(s)

Support Material Instructions

Mail one complete hard copy of support materials to:
Oklahoma Arts Council
Attention: Grants Office/SGS
PO Box 52001-2001
Oklahoma City, OK 73152-2001

Support material must be postmarked no later than the published deadline.

The following questions are specific only to Arts Learning in Communities’ projects:

Arts Learning in Communities Project Description and Artistic Quality Section

  1. Describe the project in depth. Discuss the arts activities including arts instruction and hands-on learning (maximum 4000 characters)
  2. List contracted artists for the project including fee and service they will provide.

Note: The application has a built in form that you will use for adding artists. If you are using artists that are not on OAC rosters you will be asked for the artist’s email, phone number and website (if applicable).

Arts Learning in Communities Learning Merit Section

  1. Enter the number of individuals receiving hands-on instruction. This number should only reflect the target population for this project.
  2. What are the age ranges of the participants? (select from a pick list of ranges)
  3. How many sites will be served?
  4. List the arts learning goals for this project. These goals should include specific artistic techniques and methods the participants will learn. (Example: For a three-week pottery course, students will demonstrate knowledge of coil technique and the ability to create a ceramic vessel.) maximum 4000 characters
  5. What is the average number of hours EACH participant will be actively engaged in the hands-on creative process? (Example: The workshop will involve 10 participants and each participant will receive a minimum of 10 hours of hands-on instruction in watercolor technique.) maximum 400 characters

Arts Learning in Communities Evaluation and Access Section

  1. Describe your organization's plan to promote and market this project. Please address the following items: a) specific publications or media outlets; b) full tuition prices; c) number of partial scholarships and/or full scholarships, their dollar value(s), and methods of distribution; d) methods of recruitment of underserved populations.
  2. You will be asked to select the type of evaluation you will use to measure student learning/teacher training.
  3. List two or three sample questions for evaluation methods you selected to measure participants' learning.

Community Need Section

  1. Number of years this project has taken place (select from a pick list of ranges)
  2. Please explain why it is important for the Oklahoma Arts Council to allocate public funds in support of this project. What is the value of public funds used to support this project? (maximum 4000 characters)

NEA Statistics

You will be asked to answer 9 questions about the nature of your program. No preparation is necessary to answer the questions.

Support Material Required:
Label each piece with name of organization and name of project. You will need 1 copy of each.

  1. Artist Contract(s) must include fee, date, time and services for each artist contracted
  2. Bio(s) of Artist(s)
  3. Letter of Community Support (optional)
    Support Material Instructions

Mail one complete hard copy of support materials to:
Oklahoma Arts Council
Attention: Grants Office/SGS
PO Box 52001-2001
Oklahoma City, OK 73152-2001

Support material must be postmarked no later than the published deadline.

The following questions are specific only to Arts Education in Schools’ projects:

Arts Education in Schools Project Description and Artistic Quality Section

  1. Describe the project in depth. Discuss the arts activities including arts instruction and hands-on learning (maximum 4000 characters)
  2. List contracted artists for the project including fee and service they will provide.

Note: The application has a built in form that you will use for adding artists. If you are using artists that are not on OAC rosters you will be asked for the artist’s email, phone number and website (if applicable).

Arts Education in Schools Educational Merit Section

  1. Select the type of project from a pick list provided
  2. List the specific school site(s) involved with your project. You will need to know both the district and county of the school site. This information is critical for reporting to the Legislature. A drop down box of County, District, and Site Name will be on the form.
  3. Enter the number of individuals receiving hands-on instruction. This number should only reflect the target population for this project.
  4. Please select the grade levels that will be receiving hands-on instruction. Select all that apply.
  5. Enter the number of teachers receiving teacher training in arts education. (Only applicable if the project involves teacher training.
  6. List the arts learning goals for this project. These goals should include specific artistic techniques, concepts and methods the participants will learn. (Example: For a three-week pottery course, students will demonstrate knowledge of coil technique and the ability to create a ceramic vessel. Students will implement the concepts of symmetry and balance.) maximum 4000 characters
  7. What is the average number of hours EACH participant will be actively engaged in the hands-on creative process? (Example: The workshop or class will involve 10 participants and each participant will receive a minimum of 10 hours of hands-on instruction in watercolor technique.) maximum 400 characters

Arts Education in Schools Access and Evaluation Methods Section

  1. Organizations only: Describe your organization's plan to promote and market this project. Please address the following items: a) specific publications or media outlets; b) full tuition prices; c) number of partial scholarships and/or full scholarships, their dollar value(s), and methods of distribution; d) methods of recruitment of underserved populations. OR
    School district applicants only: Discuss method of site(s) selection.
  2. You will be asked to select the type of evaluation you will use to measure student learning/teacher training.
  3. List two or three sample questions for evaluation methods you selected to measure participants' learning.

Community Need Section

  1. Number of years this project has taken place (select from a pick list of ranges)
  2. Please explain why it is important for the Oklahoma Arts Council to allocate public funds in support of this project. What is the value of public funds used to support this project? (maximum 4000 characters)

NEA Statistics

You will be asked to answer 9 questions about the nature of your program. No preparation is necessary to answer the questions.

Support Material Required:
Label each piece with name of organization and name of project. You will need 1 copy of each.

  1. Artist Contract(s) must include fee, date, time and services for each artist contracted
  2. Bio(s) of Artist(s)

Support Material Instructions

Mail one complete hard copy of support materials to:
Oklahoma Arts Council
Attention: Grants Office/SGS
PO Box 52001-2001
Oklahoma City, OK 73152-2001

Support material must be postmarked no later than the published deadline.
Oklahoma Arts Council P.O. Box 52001-2001 Oklahoma City OK 73152-2001 phone 405.521.2931 okarts@arts.ok.gov