Students visiting the Betty Price Gallery during a visit to the Oklahoma State Capitol via a Capitol Art Travel Subsidies Grant. — 2011 Oklahoma Arts Conference

Oklahoma Arts Conference

Conference Schedule

September 13, 2011

Conference Sessions - Hyatt Regency, Tulsa

Tuesday, October 25, 2011

5:30 p.m. - 7:30 p.m.
ONEAL DEAL - Nightingale Theatre, 1416 E. 4th Street, Tulsa, OK
Oklahoma's New and Emerging Arts Leaders will gather for dialogue and networking on the evening before the conference. Come hear how young leaders have worked hard to transform their creative visions into successful arts programs in Tulsa. This is a great opportunity to learn more about the ONEAL network and meet other arts leaders who are making a difference in Oklahoma.

Panelists include: Jen Alden (Portico Dance Company), Mary Beth Babcock (Dwelling Spaces), John Cruncleton (Nightingale Theatre), Matt Moffett (Tulsa Girls Art School), and Vanessa Somerville (Lot 6 Art Bar)

There is no cost to attend the ONEAL Deal. For questions, please contact Molly O'Connor: molly.oconnor@arts.ok.gov or 405-521-2025

8:00 p.m. - 10:00 p.m.
"Mosaic Marathon"
Stop by the Mosaic Marathon room at the Hyatt Regency and lend your creative skills to a public art piece that will be installed in downtown Tulsa after the conference. The completed mosaic will serve as a reminder for Tulsa citizens and visitors of the power of sharing a united vision for the arts in Oklahoma.

Wednesday, October 26, 2011

7:30 a.m. - 5:00 p.m.
Registration

7:30 a.m. - 5:00 p.m.
"Mosaic Marathon"
Stop by the Mosaic Marathon room at the Hyatt Regency and lend your creative skills to a public art piece that will be installed in downtown Tulsa after the conference. The completed mosaic will serve as a reminder for Tulsa citizens and visitors of the power of sharing a united vision for the arts in Oklahoma.

Pre-Conference Sessions

9:00 a.m. - 10:15 a.m.
Creative Blockbusters - Romney Nesbitt, Creativity Coach
As author of Secrets from a Creativity Coach, Nesbitt writes about and instructs regarding the creative process. In this workshop she will teach artists how to problem solve and overcome limited thinking in order to reach artistic goals in a creative way.

9:00 a.m. - 10:30 a.m.
Oklahoma Presenters Network Meeting
Members of the Oklahoma Presenters Network will meet to discuss block-booking and other efforts to program top-quality performing artists for their communities. Members of OPN invite presenters who are not currently part of the network to come learn how members benefit through cost-reductions and collaboration.

9:00 a.m. - 10:30 a.m.
Tour of the Hardesty Arts Center, Brady Arts District - Tour Leader, Arts & Humanities Council of Tulsa Executive Director Ken Busby
Space is limited. First-come, first-served. Sign-up will be available at the registration desk beginning at 8 a.m.

9:00 a.m. - 12:00 p.m.
Visual Artists Marketing Material Review - Alyson Stanfield, Art Biz Coach
Artists are invited to sign up for a one-on-one consultation for advice and feedback on the marketing materials that represent their work. Alyson B. Stanfield of Art Biz Coach will review materials such as business cards, brochures and websites. Time slots are limited, please sign up by contacting Kelsey Karper at publications@ovac-ok.org

10:30 a.m. - 12:00 p.m.
Funding Your Vision: Applying for Artist Grants - Julia Kirt, Oklahoma Visual Arts Coalition and Molly O'Connor, Oklahoma Arts Council
Are you seeking new financial support to develop your work and establish yourself as a professional artist? Learn about grants and resources that artists can access to advance their work. We will discuss the importance of researching, planning and presenting a successful proposal or grant application. Hear about innovative and unconventional practices artists have utilized to garner new funds for their work.

10:30 a.m. - 12:00 p.m.
Performing Artists Marketing Material Review - Oklahoma Presenters Network (OPN)
Performing artists are invited to drop by for an informal chat with members of the Oklahoma Presenters Network. Bring your marketing materials and get firsthand feedback from presenters whose jobs include hiring performing artists. Talk with OPN about contracts, technical riders, and other important aspects of performance negotiation. Marketing materials from successful groups from all over the country will be available for your review. No sign-up is necessary.

10:45 a.m. - 12:15 p.m.
Tour of the Philbrook Museum of Art's special exhibition, Magnificent Vision: Two Centuries of European Masterworks from the Speed Art Museumt - Tour Leader, Tanya Paul, Ph.D., Ruth G. Hardman Curator of European Art, Philbrook Museum of Art
Space is limited. First-come, first-served. Sign-up will be available at the registration desk beginning at 8 a.m.

General Session
Wednesday, October 26th

1:00 p.m. - 1:45 p.m.
Opening Session

Welcome and Introductions
Suzanne Tate, Oklahoma Arts Council Executive Director
Kym Koch Thompson, Oklahoma Arts Council Chair

Opening Performance
Tulsa Rock Quartet

Welcome to Tulsa - Tulsa Mayor Dewey Bartlett will welcome everyone to Tulsa and provide insight into the city's efforts to establish its reputation as an arts-friendly city. Mayor Bartlett will discuss developments underway in arts-specific districts and talk about Tulsa's plans for the future.

2:00 p.m. - 3:30 p.m.
Concurrent Sessions

How to Turn Your Mailing List into Pure Gold - Alyson Stanfield, Art Biz Coach
Your mailing list is absolutely useless if you don't use it! Alyson will show you how to organize and use your mailing list so that it becomes your best asset. She'll give you plenty of creative ideas for using e-mail and artist newsletters while reinforcing that old-fashioned relationship building is still alive and well.

Paducah, Kentucky: Phase I - Tom Barnett, Executive Director, Metropolitan Development, City of Evansville, Indiana
Having used the arts as a platform to achieve nationally-recognized redevelopment in Paducah, Kentucky, Tom Barnett will share insight into the first phase of the process, including information specific to planning, zoning and artist home-ownership incentives. Come hear how Paducah became a model for the rest of the nation by implementing a progressive approach to community redevelopment.

Legislative/Elected Officials Panel - Moderated by Kym Koch Thompson, Oklahoma Arts Council Chairperson
Arts organizations work hard to prove their value to elected officials. This panel discussion involving state legislators and other elected officials will help organizations better understand what state and community leaders need in order to make informed decisions about public funding for the arts. Discussion will include the role of the arts in education, quality of life, and economic development. Attendees will be able to engage in the discussion during a Q&A period.

Panelists include: State Senator Judy Eason McIntyre, State Representative Jeannie McDaniel, State Representative Jadine Nolan, and State Representative Jabar Shumate.

3:45 p.m. - 5:15 p.m.
Concurrent Sessions

Marketing is a Creative Act - Alyson Stanfield, Art Biz Coach
Artists are supposed to be creative! So, why turn off your idea generator when it comes to marketing? Alyson Stanfield will share stories of artists who have forged their own paths when promoting themselves and their art. This will be your opportunity to learn how to adapt and 'steal' their great ideas for your own use.

Paducah, Kentucky: Phase II - Tom Barnett, Executive Director, Metropolitan Development, City of Evansville, Indiana
This workshop will focus on how Paducah sustained the success they realized in the first five years of their plan to redevelop the city using the arts. The session will focus on return-on-investment of funds, new visions, and lessons learned. Discussion will include suggestions for implementing similar programs and strategies in your community planning.

Legislative Dos and Don'ts for Arts Organizations - Kym Koch Thompson, Oklahoma Arts Council Chairperson
The line between advocacy and lobbying can be confusing. This workshop will focus on what nonprofits can do to advocate in support of their cause while clarifying what they are prohibited from doing as a nonprofit organization.

5:15 p.m. - 6:30 p.m.
Opening Reception
Tulsa Performing Arts Center
Kathleen P. Westby Pavilion
The Performing Arts Center is located in downtown Tulsa on Cincinnati Avenue between Second and Third Streets. It is across the plaza from the Hyatt Regency.

6:30 p.m. - 8:00 p.m.
Dinner on Your Own - Brady Arts District
Make plans to patronize one of the many unique locally-owned restaurants in the Brady Arts District.
http://www.thebradyartsdistrict.com/directory/

8:00 p.m. - 9:00 p.m.
Brady District Gallery Walk
The gallery walk will include access to many arts related businesses in the District. Galleries include Tulsa Glassblowing Studio @ 19 E Brady, Living ArtSpace @ 307 E Brady, Tulsa Artists Coalition Gallery @ 9 E Brady, Chrysalis Salon & Spa @ 7 E Brady, Glacier Confections @ 15 E Brady, Gypsy Coffeehouse @ 303 N Cincinnati and Club 209 @ 209 North Boulder just east of the Brady Theater. Exhibits will be up for viewing.
NOTE: Art burst performances will take place at Tulsa Glassblowing Studio, Tulsa Artists Coalition Gallery and Living ArtSpace.

There will be shuttle transportation available from the Hyatt Regency to the Brady Arts District. Please note: The shuttle hold a maximum of approximately 30 people. Three trips will be made from the Hyatt Regency to the District. In addition, the shuttle will be available to transport attendees from the District back to the hotel.

The District is within walking distance and there is parking available throughout the Brady Arts District for those who wish to drive. Please see the map provided with your conference materials for more information about the Brady Arts District, including businesses and galleries listed as a part of the Gallery Walk.

9:00 p.m. - 11:00 p.m. or whenever!
Cafe Kzany @ Living ArtSpace
Hosted by Zanni Kzany
An annual Oklahoma Arts Conference event, Cafe Kzany is an open forum for live performance. Poets, musicians, storytellers, dancers, ALMOST anything goes. Performers must sign up upon arrival at Living ArtSpace to get on a list of performers. Each artist will be given a maximum of five minutes to perform.

Thursday, October 27, 2011

8:30 a.m. - 11:00 a.m.
Registration

7:30 a.m. - 5:00 p.m.
"Mosaic Marathon"
Stop by the Mosaic Marathon room at the Hyatt Regency to lend your creative skills to a public art piece that will be installed in downtown Tulsa after the conference. The completed mosaic will serve as a reminder for Tulsa citizens and visitors of the power of sharing a united vision for the arts in Oklahoma.

9:15 am - 10:15 am
General Session

Greater than the Sum: Sharing a United Vision for the Arts
Suzanne Tate, Oklahoma Arts Council Executive Director
State arts agencies around the nation are experiencing deep and debilitating budget cuts that threaten access to the arts for many of their citizens. As the executive director for the Oklahoma Arts Council, Suzanne Tate will explain what this mean for organizations relying on state arts agency funding and support.

Jennifer James, Oklahomans for the Arts Executive Director
In response to the urgent need to inform public policy makers and the public-at-large about the role of the arts in economic development and education, Jennifer James will explain the purpose of the state's new arts advocacy organization, Oklahomans for the Arts. James will discuss the organization's mission and programming goals, and promote membership opportunities. A brief Q&A session will follow her presentation.

10:30 a.m. - 12:00 p.m.
Concurrent Sessions

Hi, I'm Alyson. Will You Be My Friend? - Alyson Stanfield, Art Biz Coach
NOTE: This session is appropriate for BOTH arts management AND visual/performing arts attendees.
Would you have imagined five years ago that we would embrace, without giggling, a networking platform known as Twitter? Would you have guessed we'd follow our children onto Facebook in order to promote our art and arts programs? An early adapter of social media, Stanfield will reveal her social media manifesto for artists and arts organizations.

TIF, BID, Arts District Designation? Deciding the Right Thing for Your Community and How to Start - Tom Barnett - Executive Director, Metropolitan Development, City of Evansville, Indiana
This expert in the field will use his own knowledge and information specific to Oklahoma in an effort to encourage attendees to consider what may be best for your community as you endeavor to create public policy to support the arts.

TIF - or Tax Increment Financing is a method of using future gains in taxes to finance current improvements.
BID - or Business Improvement District is a defined area within which businesses pay an additional tax or fee to fund improvements within the district's boundaries.

Yes, We're Taking Questions: Meet the Oklahoma Arts Council Staff
Conference attendees can sign up for a 10-minute session with one member of the Oklahoma Arts Council staff. Available staff members include the Council's grants director, arts education program director, cultural development director, marketing & communications director, and Deputy Director. Staff will be available to discuss ideas, projects, funding and services. Look for the sign- up sheet at the conference registration desk.

12:00 p.m. - 1:15 p.m.

General Session Lunch
Recognition of Leadership Arts Class IV Graduates

1:30 p.m. - 3:00 p.m.
Concurrent Sessions

Amplify Your Online Presence - Alyson Stanfield, Art Biz Coach
For many artists, having a website used to be enough to meet any online marketing needs. In some cases that might still hold true, but for those wanting to stand out and excel in today's online marketing environment, you'll need more. Let Alyson Stanfield familiarize you with many of the free web platforms through which you can attract visitors to your site and build interest in your art. Stanfield will show you how artists use blogs, Facebook, Twitter and YouTube to promote their personal brands.

Evansville, Indiana: A Study in What Works and What Doesn't - Tom Barnett - Executive Director, Metropolitan Development, City of Evansville, Indiana
Like it or not, there are often stumbling blocks that get in the way of success. In his current position, Barnett has encountered a few of those. In this workshop, he will use Evansville as a case study and offer commentary on what works and what has failed to work with regard to public policy that formalizes support for the arts. This session will provide valuable information on how to plan for bumps in the road and how to overcome them.

Media Panel - Moderated by Sam Simms of the Public Relations Society of America, Oklahoma City Chapter
Getting the media to write a story about your arts program, run your public service announcement, or cover your event can be difficult, but when it happens it can pay huge dividends - and best of all it's free! During this panel discussion, members of the media will offer advice on getting the media to cover your arts event or story. The panel, moderated by a public relations professional, will offer additional input based on experience with media relations.

Panelists include: Angi Bruss (NewsOK.com), Rich Fisher (Public Radio Tulsa), Holly Wall (This Land Press), James Watts (Tulsa World)

3:15 p.m. - 4:45 p.m.
Concurrent Sessions

SAVED...By Your Marketing Plan!- Alyson Stanfield, Art Biz Coach
It can be energizing to go to a conference and gather great ideas; however, they will remain nothing but ideas until you put them into action. Only with action can you bring about positive change. Don't fall victim to information overload! This session will help you create a plan that puts the knowledge you gain to work the minute you leave the room.

Public Private Partnerships: The New Key to Success - Moderated by Kim McCoy, Director of Cultural Development and Public Policy, Oklahoma Arts Council
Now more than ever it is vital for government agencies, nonprofit organizations and private businesses to work together to grow and sustain arts programming. How does everyone collaborate to achieve and sustain success? What role does each player have in creating and maintaining quality of life, economic development and quality public education for all Oklahomans?

Developing a Love Connection: Finding Support for Arts Programs - Arts & Humanities Council of Tulsa Executive Director Ken Busby
In this workshop, Ken Busby will share the secrets of turning fundraising efforts into great success stories. Topics will include packaging winning grant proposals, soliciting corporate sponsorships, cultivating private donations, and ensuring effective program evaluation to demonstrate the value of arts programs.