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*Registration deadline was October 12 but you can still register by contacting us at (405) 521-2931 or okarts@arts.ok.gov!

Monday, October 22, 2012

1:00 ? 5:00 pm
Registration Open
Skirvin Hilton Hotel (2nd floor)

1:00 p.m. ? 8:00 p.m.
Take It to the Bridge - an Interactive Photo Booth Project
Skirvin Hilton Hotel studio (1st floor near west entrance)
Back by popular demand is an interactive art project for conference attendees. Stop by the Take it to the Bridge “photo booth,” a project presented by Oklahoma City artist, Romy Owens, and help Romy create a stop-motion video based on this year’s conference theme, Building Bridges to Vibrant Communities. Pose individually or with friends and get creative!

5:00 p.m. to 7:00 p.m.
Evening Reception at Red Earth Museum
Start the conference off on a high note by joining your peers for an evening reception hosted by Red Earth Museum. The Red Earth Museum hosts a diverse and changing schedule of traveling exhibitions and is custodian of a permanent collection of more than 1,400 items of fine art, pottery, basketry, textiles and beadwork ? including the Deupree Cradleboard Collection, one of the finest individual collections of its kind in North America.

The Red Earth Museum is located at 6 Santa Fe Plaza, Downtown Oklahoma City, next to the Skirvin Hotel at the intersection of Park Avenue and Broadway. Light refreshments will be provided.

Tuesday, October 23, 2012

7:30 a.m. ? 5:00 p.m.
Registration Open
Skirvin Hilton Hotel (2nd floor)

8:00 a.m ? 11:30 a.m.
Take It to the Bridge - an Interactive Photo Booth Project
Skirvin Hilton Hotel studio (1st floor near west entrance)
Back by popular demand is an interactive art project for conference attendees. Stop by the Take it to the Bridge “photo booth,” a project presented by Oklahoma City artist, Romy Owens, and help Romy create a stop-motion video based on this year’s conference theme, Building Bridges to Vibrant Communities. Pose individually or with friends and get creative!

9:00 a.m. ? 11:00 a.m.
Tour of Plaza District
Oklahoma City's Plaza District is an excellent example of how the arts can be a powerful force for neighborhood and community revitalization. Conference attendees will have the opportunity to visit the various arts businesses and art spaces that have helped make the once-blighted district a cultural destination. Transportation is provided to and from the Skirvin Hilton Hotel, but space is limited. First come, first served. Sign-up will be available at the registration desk beginning Monday, October 22nd.

9:00 a.m. ? 11:00 a.m.
Tour of Oklahoma State Capitol
Oklahoma is one of the only states to have a historically and culturally significant collection of art at its state capitol. A guided tour through the historic building will feature over 100 monumental murals, paintings and sculptures in the Capitol Art Collection, the State Art Collection in the museum-quality Betty Price Gallery, and works by current Oklahoma artists in three rotating galleries. Transportation is provided to and from the Skirvin Hilton Hotel, but space is limited. First come, first served. Sign-up will be available at the registration desk beginning Monday, October 22nd.

9:00 a.m. ? 11:00 a.m.
Finding Your Future: A Program for Oklahoma's New and Emerging Arts Leaders/ONEAL Members
Presenter: Ramona Baker
What are the best ways to develop the experiences you need? What kind of mentors will be most helpful to you and how can young arts workers find the right mentor? Ramona will talk about ways to consider your future in an ever-changing world and explain why listening to a group of diverse, experienced voices can be of great help in charting a course for success. Recommended for arts leaders age 35 and younger or those with less than five years of experience in the business of arts or arts administration.

9:00 a.m. ? 11:00 a.m.
The Art of the Deal: The Role of the Presenter, Agent, Artist, and Tech Director (Arts Managers)
Presenter: Oklahoma Presenters Network, Anna M. Thompson
This highly informative session addresses how to structure a deal properly, use terminology (back end, royalty, guarantees, points, splits, etc.), make an offer (and when to accept or not!), approach major agencies, and what to include in the presenter's own contract riders to ensure every show goes smoothly. Included will be how to modify technical riders to keep costs to a minimum while maintaining performance integrity, and what happens when the deal goes bad.

9:30 a.m. ? 11:00 a.m.
Packaging the Perfect Pitch: Making a Sponsorship Proposal (Arts Managers, Community Development)
Presenter: Kyle Golding
This session focuses on preparing yourself to secure sponsorships for your organization, supporting your mission and funding for your event. Kyle Golding of The Golding Group will provide insight on how decision makers think. Golding's real-world approach to pitching helps nonprofit organizations put their best foot forward when asking business and civic leaders for support. Hear actual examples of what works, what fails, and how to not get run out of town.

9:30 a.m. to 11:00 a.m.
Funding Your Creative Idea: Proposal Writing for Artists (Artists)
Presenter: Debby Kaspari
Whether you're seeking financial support, career advancement or an exhibit or performance opportunity, crafting a solid proposal can be the key to success for your artistic career. In this session, participants will explore the basics of how to develop a fundable creative project, search for sponsorship, and write a convincing proposal. This is a working session in which attendees will participate in writing exercises and breakout discussions.

11:30 a.m. ? 1:00 p.m.
Luncheon and General Session
Opening Remarks - James Pickel, Oklahoma Arts Council Chair
Welcome to Oklahoma City - Mayor Mick Cornett
Special Guest - Desmond Mason, former Oklahoma City Thunder player
Performances by Lyric Theatre of Oklahoma

1:00 p.m. ? 5:00 p.m.
Artist Career Development Consults (Performing Artists)
Presenter: Jeri Goldstein
These brief, 30-minute consults with Jeri Goldstein will offer a time to get answers to your career concerns. Artists are encouraged to have their questions ready in advance; Jeri may review your website in advance to provide insights into your marketing effectiveness. Having served as a consultant to professionals in the performing arts industry from around the world for more than 15 years, Goldstein's experience as a booking agent and artist manager will help you think more strategically about your career and put action plans into place for achieving your goals.
A limited number of artist consults will be provided first come, first serve for performing artists only. To reserve a consult with Jeri Goldstein, you must contact Joshua Lunsford at 405-521-2025.

1:15 p.m. ? 2:45 p.m.
Crisis Management: Are You Ready?
Presenter: Ramona Baker (Arts Managers)
All organizations will face a crisis at some point. It is not a question of if, but when. The most common crises involve organizational reputations and public perception. Organizations that survive and thrive do so because of planning. Examine what plans to make and steps to take before the sky falls.

1:15 p.m. ? 2:45 p.m.
How Arts and Music Festivals Build and Strengthen Communities (Community Development)
Panelists: Angela Cozby, Jonathan Fowler, Anthony Francisco, Cynthia Reid, John Robertson, and Luna Burnett
The Norman Music Festival, Woody Guthrie Festival, and Oklahoma City Festival of the Arts are examples of how arts-centered festivals contribute to local economies and draw tourists to communities. Come listen to nonprofit and local government representatives discuss how they created successful festivals, learned to sustain them, and discovered what they mean in dollars and cents.

1:15 p.m. ? 2:45 p.m.
Paint by Numbers: Tax Tips for Self-Employed Artists and Small Business Owners (Artists)
Presenter: Larry K. Anderson, CPA
Creating a successful market for your art or arts business requires good business sense and record keeping. This session will help you learn how to minimize taxes on the income of your art. Larry K. Anderson, CPA will help you determine the pertinent information about your work by addressing questions such as: Is your art a business or a hobby? What if you lose money? What kinds of expenses can you deduct from your income? Should you form a separate legal entity? What records do you need to keep?

1:15 p.m. ? 2:45 p.m.
The Young Folks (Artists, Arts Managers, Community Development)
Panelists: Mary Beth Babcock, Michelle Dexter, Anthony Foreman, Erin Woods, Tyler Woods
In communities large and small, Oklahoma's new and emerging arts leaders are developing innovative arts programs and launching new creative businesses. Hear more about what makes Oklahoma an attractive place for the next generation of arts leaders. Panelists will discuss why they chose Oklahoma as the place to transform their visions into reality.

3:00 p.m. ? 4:30 p.m.
We're Here to Serve: Your Oklahoma Arts Council (Arts Managers, Community Development, Artists)
Moderated by Karen Douglas, Deputy Director
Learn more about who does what at the Oklahoma Arts Council. Council staff members will discuss specific details about the programs they manage and the opportunities available to Oklahoma arts and cultural organizations, artists, communities, and schools statewide. Time will be dedicated for one-on-one consultations with individual staff members. No prior sign-up is necessary.

3:00 p.m. ? 4:30 p.m.
Cultivating New Partnerships and Diversifying Your Support Base (Arts Managers, Community Development)
Panelists: Tina Burdett, Susan Frantz, Teresa Rose and Jim Talkington
Now more than ever, arts organizations must cultivate and sustain relationships with many different types of supporters. Representatives from corporations, small businesses, and private foundations come together to provide successful tactics for securing a broad range of support. Hear the experts speak to the necessity of varied support, how to obtain and sustain it.

3:00 p.m. ? 4:30 p.m.
Writing Artist Statements (Artists)
Presenter: Elizabeth Downing
Writing an artist statement is one of the most dreaded parts of being an artist. After all, we are much better at expressing ourselves visually ? that's why we became artists in the first place! The most difficult part is just getting started, and this session will help you do just that. Through a series of written and verbal exercises (word association, interviews, etc.), you will develop a draft of your artist statement. This workshop will also give you a better handle on the three types of statements every artist should have, how often to revise, and the fundamental purpose of an artist statement.

3:00 p.m. ? 4:30 p.m.
The Innovation Station Idea Exchange (Artists, Arts Managers, Community Development)
Moderated by Stephanie Pe?a
The Innovation Station Idea Exchange provides a lively forum where artists, arts and community leaders and others can present brief, two-minute descriptions of new works in process, ideas for new projects or artistic community-based collaborations. The Idea Exchange can be used as a "show and tell" for the innovative things happening in your community or studio, or you can talk about arts programs you've seen outside Oklahoma you think should happen here. This session is a great opportunity for networking and collaboration. Participants will have the option to sign up before the session to present their ideas - feel free to get creative with your presentation!

4:30 p.m. ? 5:30 p.m.
Take It to the Bridge - an Interactive Photo Booth Project
Skirvin Hilton Hotel studio (1st floor near west entrance)
Back by popular demand is an interactive art project for conference attendees. Stop by the Take it to the Bridge “photo booth,” a project presented by Oklahoma City artist, Romy Owens, and help Romy create a stop-motion video based on this year’s conference theme, Building Bridges to Vibrant Communities. Pose individually or with friends and get creative!

5:00 p.m. ? 6:30 p.m.
Opening Reception
Oklahoma City Museum of Art, 415 Couch Drive, Downtown Oklahoma City
Located between Hudson and Walker Avenue, the Oklahoma City Museum of Art is renowned for its remarkable Chihuly glass collection, exceptional exhibits, film programs and community classes.?Please join our Oklahoma City hosts, Oklahoma Arts Council board and staff, and conference attendees for an evening of good company, hor d'oeuvres, and music by Maurice Johnson & Company.?Conference guests will have the opportunity to view the permanent and current special exhibit: American Moderns, 1910?1960: From O'Keeffe to Rockwell. The museum is located just four blocks west of the Skirvin Hilton Hotel.

7:00 p.m. ? 8:00 p.m.
Take It to the Bridge - an Interactive Photo Booth Project
Skirvin Hilton Hotel studio (1st floor near west entrance)
Back by popular demand is an interactive art project for conference attendees. Stop by the Take it to the Bridge “photo booth,” a project presented by Oklahoma City artist, Romy Owens, and help Romy create a stop-motion video based on this year’s conference theme, Building Bridges to Vibrant Communities. Pose individually or with friends and get creative!

8:00 p.m.
Caf? Kzany
Tapwerks in Bricktown, 2nd Floor
121 East Sheridan Ave.
The Oklahoma City Kzany Family sponsors Caf? Kzany, a late night cabaret show featuring your friends and colleagues from across Oklahoma. This year's Kzany family reunion features Hostess Maria Elena Veronica Maricela de la Riva Kzany and house band the Sugar Free All Stars. Doors open at 8:00 pm and the show begins at 8:30. Become a member of the Kzany family simply by signing up at the door to share a poem, song, dance or original performance. Bring your zany sense of humor and your kazoo and join the Kzany chorus. Performances must be five minutes or less. Caf? Kzany is the UNOFFICIAL talent show for the Oklahoma Arts Conference. Cash bar is available, participants must be 21 or older to get into Tapwerks.

Wednesday, October 24, 2012

8:00 a.m. ? 5:00 p.m.
Registration Open
Skirvin Hilton Hotel (2nd floor)

8:00 a.m. ? 11:45 a.m.
Take It to the Bridge - an Interactive Photo Booth Project
Skirvin Hilton Hotel studio (1st floor near west entrance)
Back by popular demand is an interactive art project for conference attendees. Stop by the Take it to the Bridge “photo booth,” a project presented by Oklahoma City artist, Romy Owens, and help Romy create a stop-motion video based on this year’s conference theme, Building Bridges to Vibrant Communities. Pose individually or with friends and get creative!

8:30 a.m. ? 9:45 a.m.
Networking Breakfast
Start out the day getting to know your Oklahoma arts industry peers. Continental breakfast will be provided for conference attendees in the hallway outside the Grand Ballroom.

10:00 a.m. ? 11:30 a.m.
Open New Markets: New Public & Private Venues for Your Art & Performances (Artists)
Presenter: Jeri Goldstein
This workshop is designed to expand potential audiences for your art and performances to untapped public spaces and private corporate and small business enterprises. Whether a performer or visual artist, learn how to present your work to new markets with their needs in mind, create proposals for events, make multiple and bulk product purchases and build symbiotic long-term relationships. Finally, you'll understand how to price your offering appropriately depending on the situation, the buyer and the project. When looking for new venues, new audiences and new financially beneficial opportunities for your art or performance, public and private businesses and organizations offer a unique and often untapped market.

10:00 a.m. ? 11:30 a.m.
Developing a Dynamic Board: How Board Members & Staff Work Together to Ensure Success (Arts Managers)
Presenter: Ramona Baker
What exactly is the role of board members and how does it differ from the role of a staff member? What purpose do the two vitally important, but different, players serve? How can board leadership inspire and encourage strong participation to support and augment a gifted staff? This workshop is designed for intermediate learners and those who have a basic understanding of the role of a nonprofit board member. While the information will be valuable for any arts manager, the workshop will be geared toward seasoned professionals.

10:00 a.m. ? 11:30 a.m.
Creating and Implementing a Cultural Plan for your Community (Community Development)
Panelists: Dwight Cope, Robbie Kienzle and Donna Tinnin
Cultural plans are an effective economic development tool for communities that desire to focus on their rich cultural and local arts assets. Developing a cultural plan for your city or town is no small feat, but it can be accomplished if you have the right stakeholders, partnerships and tools in place to successfully assess your community's needs and resources. Civic leaders from Medicine Park, Tahlequah and Oklahoma City will discuss how successful strategies have been developed and implemented to make their communities into cultural destinations.

10:00 a.m. to 11:30 a.m.
Building the Bridge: Linking the Arts to All Communities (Artists, Arts Managers, Community Development)
Panelists: Nathan Lee, Sandy Wright, Amanda Harmer and Bryon Chambers
When we say, "the arts are for everyone," how far are we willing to expand beyond the familiar territory to make it happen? Learn how a commitment to inclusion, creative programming and diverse partnerships bridges the arts to underserved citizens, and why the cultural bridges build healthy communities.

11:45 a.m. ? 1:30 p.m.
Luncheon and General Session - Building Bridges to Vibrant Communities
Kim Baker, Oklahoma Arts Council Executive Director
Jennifer James, Oklahomans for the Arts Executive Director
Leadership Arts Class of 2012 Graduation
Performances by Brightmusic Chamber Ensemble

1:45 p.m. ? 3:15 p.m.
Takin' it to the Streets: Incorporating Public Art into Your Community Cultural Plan (Community Development)
Moderated by: Debby Williams
Panelists:?Ken Busby, Robbie Kienzle,?Randel Shadid and Larry Walker
If the cultural district plan for your city or town includes public art, this session is not to be missed! Panelists will provide information on how to start a public art program in your community. Learn more about the Oklahoma Art in Public Places program, how it is benefitting our state, and resources available to your community through the program.

1:45 p.m. ? 3:15 p.m.
Sponsorships: Tapping Into Community Resources (Artists)
Presenter: Jeri Goldstein
This workshop will provide a template for performing and visual artists to help create additional income streams for various tours and projects. Learn how to find potential sponsors and opportunities and how to create an effective pitch. Find out how to emphasize benefits to potential sponsors to make your project become something they want to sponsor. You'll leave with an understanding of how to view each one of your new projects and tours with an eye towards matching a sponsor with the project from the beginning vision. Offset and cut your expenses from the start by including sponsorships in your early plans for projects, individual gigs, events and tours.

1:45 ? 3:15 p.m.
Mid-America Arts Alliance: More Art for More People
Presenter: Christine Bial
Based in the heartland, the Mid-America Arts Alliance (M-AAA) supports and stimulates cultural activity in communities throughout Arkansas, Missouri, Nebraska, Oklahoma, and Texas. M-AAA creates and manages regional, multi-regional, national, and international programs including traveling exhibitions, performing arts touring, and professional and community development. Christine Bial, Mid-America's performing arts curator, will discuss the alliance's services and programs and define how you can make these available to your community.

1:45 ? to 3:15 p.m.
Creative Fundraising (Arts Managers)
Moderated by: Pam Mowry, Lyric Theatre of Oklahoma
Panelists: Brannyn McDougal, Leslie Thomas, Jan Watt
Most organizations are using the tried and true methods of raising money: individual giving, events, direct mail, grants, etc., but what happens when those fundraising sources run dry? What happens when your group is trying to raise more money for new programs, or trying to fill gaps where old methods are bringing slow results? The answer is creativity ? stepping outside the box and testing new methods of raising money for your organization. We should all be using our artistic edge to put the "fun" back in fundraising! Come hear your peers talk about their successes and pitfalls, with time left for stories and discussion.

3:30 p.m. to 5:00 p.m.
Arts Advocacy Session
Moderated by: Oklahomans for the Arts
Panelists: Suzanne Tate, Jerrod Shouse, Tyler Bridges and Robbie Kienzle
There's a story about Winston Churchill often told by those leading the charge for government funding for the arts. During the Nazi blitz on London, Churchill's military leaders asked him to close the theaters. Churchill's response was, ''Good God, man, what... are we fighting for?'' Today, during challenging times, it's important to provide Oklahoma's elected leaders with information they need to make great decisions about the arts. During this session you will hear ways to be proactive, learn four things you can do to advocate for the arts, four people you need to talk to about arts funding and three sound arguments for public arts funding.

3:30 p.m. ? 5:00 p.m.
Lessons in Leadership: Characteristics of Dynamic and Successful Arts Managers (Arts Managers)
Presenter: Ramona Baker
Come hear Ramona discuss what defines a leader, how to know one when you see one, and what characteristics those hoping to obtain positions of leadership should cultivate in order to get to the top and lead effectively once there.

3:30 p.m. ? 5:00 p.m.
Supporting Causes: A New Paradigm for Artists (Artists)
Presenter: Jeri Goldstein
This session will provide a strategy for performing and visual artists to navigate the many requests by local nonprofit organizations to participate in fundraising events. You'll learn to selectively work with causes you care about. You'll learn six questions necessary to ask before deciding to participate and discover three reasons why supporting causes can be a boon to your career. And you'll be able to educate the organization about how to seek sponsorship contributions, create special events within the event to help offset event expenses and most importantly, pay the artist.

3:30 p.m. ? 5:00 p.m.
Opening Doors: Building and Revitalizing Communities through the Arts (Community Development)
Panelists: Dr. Kay Decker, Kathy Earnest, and Kristen Vails
This workshop will focus on community development using the arts as the primary tool through which to achieve it. The arts translate to mean vibrant communities with strong cultural fabric and enhanced quality of life. Come hear how communities large and small use the arts to draw people, build partnerships, infuse diversity and provide outlets for creativity.

3:30 p.m. ? 6:00 p.m.
Take It to the Bridge - an Interactive Photo Booth Project
Skirvin Hilton Hotel studio (1st floor near west entrance)
Back by popular demand is an interactive art project for conference attendees. Stop by the Take it to the Bridge “photo booth,” a project presented by Oklahoma City artist, Romy Owens, and help Romy create a stop-motion video based on this year’s conference theme, Building Bridges to Vibrant Communities. Pose individually or with friends and get creative!

5:30 p.m. ? 7:00 p.m.
Closing Reception
Avoid rush-hour traffic and join us in Oklahoma City's historic Paseo Arts District for a closing reception, hosted by JRB at the Elms Gallery (2810 North Walker Avenue). This will be an excellent chance to network and continue conversations with arts leaders from across the state while enjoying the picturesque background of a unique arts community. JRB at the Elms, one of the city's most prominent art galleries, will feature the work of Carol Beesley, John Wolfe, and Patrick Riley.

After the reception, take a stroll through the area and visit the Paseo's diverse galleries, restaurants, shops, and other businesses. It is an experience to remember!

Questions?
For more information contact Molly O'Connor, cultural development director, at (405) 521-2013 or molly.oconnor@arts.ok.gov.