Oklahoma Arts Council Disclosures

What personally identifiable data is being stored?

The Oklahoma Arts Council may collect personally identifiable data in the course of its duties, interactions, and website traffic or as supplied by merchants, vendors, or other means. The Oklahoma Arts Council may collect data in the course of its duties from grant materials, e-newsletters, donations, personnel and volunteers, purchases, registration, and vendor/payee forms. This personally identifiable information is securely stored in compliance with 74 O.S. §3106.4.

Employee Data
Grantee Data
Roster Artist Data
Gallery and Collections
Artist and Donor Data
Email Marketing Data

For purposes of this section, “personally identifiable data” means information which can identify an individual including, but not limited to, name, birth date, place of birth, mother’s maiden name, biometric records, Social Security number, official state- or government-issued driver license or identification number, alien registration number, government passport number, employer or taxpayer identification number or any other information that is linked or linkable to an individual, such as medical, educational, financial or employment information.
How is the personally identifiable data stored?

Personally identifiable data is stored in digital and paper form. The Oklahoma Arts Council protects all personal information in accordance with State of Oklahoma Information Security Policy, Procedures, Guidelines. The Oklahoma Arts Council considers and is committed to safeguarding the personal information of Oklahoma citizens among its highest priorities. This commitment remains paramount to the way the Oklahoma Arts Council conducts business on behalf of the public.
With whom does the public body share the personally identifiable data?

The Oklahoma Arts Council does not share personally identifiable data publicly, with the exception of the following:

Roster Artist
Oklahoma Arts Council performing and teaching roster artists direct and approve the personally identifiable data shared by the Oklahoma Arts Council on the agency’s website for the purpose of promoting the artist.

Gallery and Collections Artist and Donor Data
Names, biographies, and birth and death dates may be used in conjunction with the artist’s work. Data related to exhibitions, acquisitions, commissions, and gifts.

The Oklahoma Arts Council limits access to personally identifiable data to the minimum necessary staff, and only shares personally identifiable data with others as required or in accordance with the law.