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FY2025 Program Guidelines

Application Deadline: September 15, 2024
Register for grant portal access by August 23

Teachers and education leaders across the state have made it clear that classroom art supplies are one of their greatest needs in delivering high quality visual and performing arts education programs. Funding for art supplies is essential for Oklahoma schools to sustain valuable art programs that help students succeed in their education and beyond. To meet this critical need of schools in our state, the Oklahoma Arts Council offers Classroom Supply Grants of up to $500 per site per school year to purchase supplies and materials for visual and performing arts instruction that takes place during the school day. 

Overview

Project Activity Dates
August 1, 2024 - January 31, 2025 (Grant Period FY2025)

Grant Amount
Up to $500 per school. There is no match requirement for this grant program.

Informational Webinar
August 30, 2024

Application Opens
August 1, 2024

Grant Portal User Account Registration Deadline
If you don’t have a user account in the Fluxx grant portal by this date, you may not be able to start and submit a grant application by the application deadline.
August 23, 2024 at 5:00 p.m.

Application Deadline
September 15, 2024 at 11:59 p.m.

Who Can Apply?

Oklahoma PreK-12 public school sites are eligible to apply for this grant. Schools must have at least one part-time arts instructor in the discipline(s) for which they are requesting funding. School sites may only submit one application per site.

What Supplies Can Be Purchased?

Classroom Supply Grants are designed to support the purchase of consumable, non-permanent items. The following items are examples of eligible supplies. This is not a complete list. Disciplines not listed may be considered where applicable:

Dance

• License fees for use of music

• Dance shoes, costuming, elastic hairbands, and bobby pins

• Floor tape and spiking tape

• Materials to create props and set for performances

• Costuming for performances

• Pencils, markers, paper, and other basic classroom needs

• Therabands and tennis/lacrosse

• Cleaning wipes/antibacterial cleaning supplies

• Other consumable dance supplies

Drama and Theatre

• Supplies to create costumes for one-time productions
• Materials needed to create set pieces for performances (nails and screws for set constructions, paint, lumber, gaffer’s tape, etc.)
• Sheet music or script usage fees, royalty fees, license fees
• Props for performances
• Other consumable drama and theatre supplies

Music

• Sheet music
• Rented musical instruments
• Tuning or maintenance for existing musical instruments
• Reeds, bow rosin, cleaning cloths, or other consumable items related to musical instruments
• License fees for use of music
• Other expendable music supplies
• Software rental

Visual Arts

• Drawing supplies (paper, sketch pads, pens, ink, charcoal, etc.)

• Painting supplies (paint, paintbrushes)

• Pencils, pens, pastels, oil pastels

• Ink, beads, wood, leather, yarn, glue, or other items for mixed media or collage projects

• Sponges, paper towels, or cleaning supplies

• Supplies to create collaborative works that are not permanently installed in a building

• Ceramic or sculpture supplies (clay, paint, glazes, glue)

• Software rental
• Other consumable visual art supplies
• Other consumable media art supplies

Questions about supply eligibility can be directed to our Arts Education Director.

Ineligible Supplies

Classroom Supply Grants cannot be used to pay for the following: permanently held equipment; capital improvements to schools (including updates to school-owned facilities); the purchase of musical instruments; theatrical drapes, lights, or related equipment; iPads, cameras, or other technology; microphones; music stands; easels; pottery wheels; kilns; screens for screen printing; and, other non-consumable materials.

This is not a complete list. Questions about supply eligibility can be directed to our Arts Education Director.

Documents and Links

Grant Program Guidelines

How to Apply

Step 1: Your organization must be verified in the Oklahoma Arts Council grant portal before applying for this grant opportunity. If your organization is new to Oklahoma Arts Council grants, you must create a new account in the Fluxx grant portal and complete the eligibility verification process (which may take up to 15 days to review and process). If you have questions, contact our grants office at grants@arts.ok.gov or 405-521-2040.

Step 2: Once your organization is verified, you can start an application from the Apply for Funding page. Applications are due by 5:00 p.m. on the application deadline date published on the grant program guidelines. If an application deadline falls on a weekend or state holiday, the application will be due by 5:00 p.m. on the next business day. Late submissions are subject to the noncompliance policies as outlined in the General Grant Terms and Conditions.

Review Criteria

The Oklahoma Arts Council will consider the following when we review applications for Classroom Supply Grants:

1. A school’s commitment to arts instruction. Schools must show how they are committed to ongoing high quality arts instruction by:
   

• Indicating that they have at least one part-time arts instructor in the discipline for which they are asking for funding.

• Explaining in the grant application how they will use supplies to present curriculum that meets state and/or national education standards in the discipline

2. A school’s ability to create equitable access to arts education. The Oklahoma Arts Council will prioritize funding for schools that serve the following:

• Rural counties (counties with fewer than 50,000 residents).

• Under-resourced communities (schools where at least 70 percent of students are eligible for Title I assistance).

Frequently Asked Questions

Who purchases the supplies?
Schools must purchase their own supplies. The Oklahoma Arts Council will not be purchasing the supplies.

Are the funds provided before or after I purchase the supplies?
Funds are provided after you have purchased the supplies and have submitted a final report through our grant system.

What supplies can I purchase?
Please review examples of eligible supplies listed on our website (above). The grant is designed to support a broad list of supplies, but supplies must be directly related to the provision of visual and/or performing arts instruction that takes place during the school day. Supplies must also be consumable, non-permanent items.

Do schools need to use specific vendors?
No. Schools can purchase their supplies from any vendor. The Oklahoma Arts Council does not establish or provide a list of vendors. For this grant, the Oklahoma Arts Council does not require information about vendors. Schools should follow applicable school and district policies.

Do I need to tell the Oklahoma Arts Council what we purchase?
For the grant application and the grant final report, be prepared to describe in general what your school purchased and how students benefited. As with all Oklahoma Arts Council grants, we do require that you keep receipts and records from your purchases (please do not send them to us unless we ask).

When will we receive the funds?
A final report will be available in our grant system as soon as your Authorizing Official accepts the contract. The Grant Contact will need to log in and complete the final report – and send copies of your support material – once you have purchased your supplies. Payment is processed after we receive and review your final report. Payment may take up to six weeks to process.

How will I know when the funds have been paid?
We recommend you stay in contact with your school or district finance office about the arrival of the payment. Make sure your school or district finance office knows why they received the payment and how it should be allocated.

Who to Contact for Help

For questions about this grant program, contact our Arts Education Director.